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Coronavirus Covid-19 Pandemic FAQs

EBYA Coronavirus Pandemic FAQs

Why did EBYA cancel the Spring 2020 Recreation Seasons for EBYA Softball, Baseball, and Soccer? The state of Pennsylvania mandated that all schools remain closed for the remainder of the school year as part of the Non-Pharmaceutical Intervention of Social Distancing to combat the spread of the global pandemic known as Coronavirus Covid-19. Because Pennsylvania has extended the social distancing and stay-at-home directive currently through the month of April and very likely through the remainder of the school year – and EBYA Spring 2020 Recreation Seasons follow the DASD School Year calendar – EBYA Families will not be able to participate in the planned Spring 2020 Recreation Season.
As of May 8th, 2020 - Chester County has also been designated in the RED ZONE through June 4th which further restricts EBYA families from participating in Spring Sports. Per the Pennsylvania Secretary of Health - organized sports activities will not be permitted until Chester County reaches the GREEN ZONE.

Why doesn’t EBYA extend their Spring seasons indefinitely into the summer? The primary reason is that we cannot predict how indefinite the extension would be. With every passing day, more families will withdraw from the league – removing both players and volunteers – and it would be too difficult to sustain the planned seasons.

Does EBYA intend to offer Summer 2020 recreational sports in lieu of Spring sports? We will be prepared to offer Summer 2020 recreational sports if permitted by the government and health authorities.

Why didn’t EBYA initially offer full refunds when the Spring 2020 Recreation Seasons were cancelled? As with many youth sports organizations, a significant amount of funds have been spent or contractually committed well prior to “Opening Day.” As such, EBYA stands to lose in excess of $40,000 if full refunds are given to all families. We initially offered a 75% refund option to cover some of the spent or contractually committed funds.

What expenses did EBYA incur by offering Spring Sports and having 1,200 kids register to play? If the season is cancelled, what costs were there? Doesn't the township pay for the fields and field maintenance?
 By offering a 2020 Spring Sports season and subsequently having 1,200 kids register to play, EBYA incurred the following costs: Credit card processing and bank fees, accounting fees, insurance fee per player, coach resources, volunteer background checks, Positive Coaching Alliance workshops & materials, and field maintenance. Though teams did not yet start to practice, EBYA Baseball, for example, held indoor player evaluations. Regarding fields, EBYA funds the majority of the field maintenance. EBYA Soccer pays a contractor to cut, treat, and maintain the soccer fields. EBYA Baseball and Softball maintain the fields while the township only cuts the grass.

Why would it be difficult for EBYA to absorb the spent or contractually committed funds? EBYA is an all-volunteer, local community, non-profit organization. EBYA is not designed to make money. Our programs all submit deficit-free budgets with the primary source of income from registration fees. We use the income to pay for all of the expenses involved with running a youth sports organization, including unexpected expenses such as equipment failure or loss, and field damage. Any profits that may result after a given season are returned to the program for future equipment purchases and capital improvements, for example - EBYA's planned $50,000 contribution toward the township's New Bathroom Facility Project at Community Park scheduled to occur this year.

Further – our volunteers are committed to ensuring that EBYA is available for our community when we move beyond the Coronavirus Covid-19 global pandemic. We anticipate that families will be looking for “Symbols of Normal” and we will work tirelessly to be one of those symbols. In addition, we anticipate an increase in families requesting financial assistance with their league registration which we plan to provide. Absorbing a significant loss of funds will create difficulty in executing these plans when "Normal" returns.

What are my registration fee recovery options now that the season is canceled? We are offering 4 options:

1.       100% registration fee credit to a future EBYA sports season, good through Dec 31st, 2021. This option will allow the league to minimize the effect of sunk costs on future 2020 seasons. The credit will be distributed in the form of a “Coupon Code” which would be applied at “Checkout” during registration for a subsequent EBYA softball, baseball, or soccer sports season

2.       100% registration fee donation to EBYA which we will use to help sustain the EBYA organization and fund future scholarships for children of low-income and military families. We provide needs-based financial scholarships for approximately 30 children each season

3.       75% registration fee refund via check. The 25% of your registration fee that is retained will help to offset sunk costs such as operations and field maintenance

4.       100% registration fee refund via check. No portion of your registration fee will be retained

What will be the timing of the refund, whether 75% or 100%? We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation.

How do I submit my choice for my registration fee option? Please follow the instructions below. Log into the EBYA.org account that you had used to register your child(ren) for the EBYA Spring 2020 Recreational Sports season. Verify your full name and address in your account settings .For each registered participant in your account, select the Edit (pencil icon) option and answer Question #1 which presents the four registration fee choices. Scroll down and click SAVE at the bottom when you are done. Repeat this process for each registered child. We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation. If you chose the 100% credit option, Coupon Codes will be distributed via email beginning June 1.
Click here for step-by-step instructions.

What if I don't remember my Username and Password for EBYA.org? If you need to lookup your Username or reset your password - and the "Forgot your Username or Password" option is not working for you (for example, if you had changed your email address or the reset email message was filtered as SPAM), please call the website support line at 866-258-3303.

May I request a 100% refund, but then use those funds to submit a matching donation through my employer?
 Yes, several families have elected to double the impact of their donation by utilizing matching donations through their employer. Pfizer and Key Bank, for example, have EBYA in their matching donation recipient lists.

Will I receive a donation letter for tax purposes if I choose to donate my registration fee? Yes, EBYA will send a donation acknowledgement letter to all families who donate their registration fee. **Please note** - The CARES Act adds a new above-the-line deduction that allows an individual who does not itemize to deduct up to $300 of cash contributions to a qualified charity. This is in addition to the standard deduction.

Why wasn’t there a 75% credit option but there was a 75% refund option?
Families who choose the credit and subsequently participate in an EBYA season later in the 2020 calendar year will be able to recognize some of the sunk costs that EBYA has already paid or contractually committed such as – credit card processing and bank fees, accounting fees, insurance fee per player, coach resources, volunteer background checks, Positive Coaching Alliance workshops & materials, and field maintenance.

Will my EBYA Baseball family fundraising fee be refunded in full? Yes, if you choose the 75% or 100% refund options, your $25 Family Fundraising Fee will be refunded in full - in addition to the 75% or 100% refund of your registration fee, depending upon your selection. If you select a credit toward a future season, the $25 Fundraising Fee will be included in the credit. 

Can I obtain a full credit but also receive a refund of my late fee?
No. For families who registered after the 2 month on-time registration period ended, we will not issue a separate refund for the late fee alone. If you need a full refund, please choose the 100% full registration fee refund option.

What are you doing with the uniforms? We will carry over the cost of uniforms that were ordered and use them in a future season.

Are the parks still open? Yes, parks in East Brandywine Township have remained open though the township has closed the facilities and playgrounds. Trails and playing fields remain open, batting cages at Community Park are open, and soccer goals are available.

Does EBYA intend to offer Fall 2020 recreational sports? We will be prepared to offer Fall 2020 recreational sports if permitted by the government and health authorities.

Does this information apply to EBYA Travel Baseball and Softball? No, this information is limited to the EBYA recreational sports. For travel teams, please contact your coach directly.

What if I don't see my FAQ? We will periodically update this page with any necessary FAQs. If your FAQ is missing, please email us: [email protected]. *Please note - we will not be able to respond to individual email inquiries at this time.

Coronavirus Covid-19 League Update Emails

EBYA League Update - REMINDER Cancellation and Refund Update

Posted: 5/8/2020 @ 8:39 PM

Dear EBYA Families - The health and well-being of your family continues to be our top concern. We hope that you are safe and healthy.

In response to recent inquiries and an update to our registration system, we have updated the Coronavirus Pandemic FAQ page on our website, which explains the situation and details the options for your registration fees. Also, we have extended the initial deadline for processing refund requests to May 11th to accommodate families who have not yet selected their registration fee option.

Below are the updated registration fee options, the procedure for specifying your selection, and highlighted additions to our FAQ page. Please click here to visit the FAQ page.

What are my registration fee recovery options now that the season is canceled? We are offering 4 options:

1.       100% registration fee credit to a future EBYA sports season, good through Dec 31st, 2021. This option will allow the league to minimize the effect of sunk costs on future 2020 seasons. The credit will be distributed in the form of a “Coupon Code” which would be applied at “Checkout” during registration for a subsequent EBYA softball, baseball, or soccer sports season

2.       100% registration fee donation to EBYA which we will use to help sustain the EBYA organization and fund future registration scholarships for children of low-income and military families. We provide needs-based financial and military family registration scholarships for approximately 30 children each season

3.       75% registration fee refund via check. The 25% of your registration fee that is retained will help to offset sunk costs such as operations and field maintenance

4.       100% registration fee refund via check. No portion of your registration fee will be retained


What will be the timing of the refund, whether 75% or 100%?
 We will begin processing requested refunds on May 11th, 2020. You’ll have until June 1st to request a credit or refund, and if no choice is designated, your fee will be considered a donation.


How do I submit my choice for my registration fee option?
 Please follow the instructions below. Log into the EBYA.org account that you had used to register your child(ren) for the EBYA Spring 2020 Recreational Sports season. Verify your full name and address in your account settings .For each registered participant in your account, select the Edit (pencil icon) option and answer Question #1 which presents the four registration fee choices. Scroll down and click Save at the bottom when you are done. Repeat this process for each registered child. We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation. If you chose the 100% credit option, Coupon Codes will be distributed via email beginning June 1.
Click here for step-by-step instructions.

What if I don't remember my Username and Password for EBYA.org? If you need to lookup your Username or reset your Password - and the "Forgot your Username or Password" option is not working for you (for example, if you had changed your email address or the reset email message was filtered as SPAM), please call the website support line at 866-258-3303.

Recent additions to our FAQ page:

May I request a 100% refund, but then use those funds to submit a matching donation through my employer? Yes, several families have elected to double the impact of their donation by utilizing matching donations through their employer. Pfizer and Key Bank, for example, have EBYA in their matching donation recipient lists.

Will I receive a donation letter for tax purposes if I choose to donate my registration fee? Yes, EBYA will send a donation acknowledgement letter to all families who donate their registration fee. **Please note** - The CARES Act adds a new above-the-line deduction that allows an individual who does not itemize to deduct up to $300 of cash contributions to a qualified charity. This is in addition to the standard deduction.

Does this information apply to EBYA Travel Baseball and Softball? No, this information is limited to the EBYA recreational sports. For travel teams, please contact your coach directly.

The Coronavirus Pandemic FAQ page contains all of the information you should need, but we have also created an email address to submit any missing FAQs. *We are unable to respond to individual inquiries at this time.

Thank you for your ongoing support and take care of yourselves,

Your EBYA Board






4/15/2020 7:41 PM

Dear EBYA Families - First of all, the health and well-being of your family is our top concern. We hope that you are safe and healthy.

In response to the significant number of email inquiries following our Spring Rec Sports cancellation announcement, we have created aCoronavirus Pandemic FAQ pageon our website to better explain the situation and detail the options for your registration fees. We will send a weekly reminder email blast regarding the registration fee options. We will also update the FAQ page as needed.

Below are the updated registration fee options and the procedure for specifying your selection. These and other informational items are addressed on the Coronavirus Pandemic FAQ page.Please click hereto visit the FAQ page.

What are my registration fee recovery options now that the season is canceled?We are offering 4 options:

1. 100% registration fee credit to a future EBYA sports season, good through Dec 31st, 2021. This option will allow the league to minimize the effect of sunk costs on future 2020 seasons. The credit will be distributed in the form of a “Coupon Code” which would be applied at “Checkout” during registration for a subsequent EBYA softball, baseball, or soccer sports season

2. 100% registration fee donation to EBYA which we will use to help sustain the EBYA organization and fund future registration scholarships for children of low-income and military families. We provide needs-based financial and military family registration scholarships for approximately 30 children each season

3. 75% registration fee refund via check. The 25% of your registration fee that is retained will help to offset sunk costs such as operations and field maintenance

4. 100% registration fee refund via check. No portion of your registration fee will be retained


What will be the timing of the refund, whether 75% or 100%?
We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation.


How do I submit my choice for my registration fee option?
Please follow the instructions below. Log into the EBYA.org account that you had used to register your child(ren) for the EBYA Spring 2020 Recreational Sports season. Verify your full name and address in your account settings .For each registered participant in your account, select the Edit (pencil icon) option and answer Question #1 which presents the four registration fee choices. Scroll down and click Update at the bottom when you are done. Repeat this process for each registered child. We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation. If you chose the 100% credit option, Coupon Codes will be distributed via email beginning June 1.
Click here for step-by-step instructions.


What if I don't remember my Username and Password for EBYA.org?
If you need to lookup your Username or reset your Password - and the "Forgot your Username or Password" option is not working for you (for example, ifyou had changed your email address or the reset email message was filtered as SPAM), please call the website support line at 866-258-3303.



TheCoronavirus Pandemic FAQ pagecontains all of the information you should need, but we have also created anemail addressto submit any missing FAQs. *We are unable to respond to individual inquiries at this time.

Thank you for your ongoing support and take care of yourselves,

Your EBYA Board


EBYA League Update - Cancellation and Refund Update

Posted: 4/15/2020 @ 7:41 PM

Dear EBYA Families - First of all, the health and well-being of your family is our top concern. We hope that you are safe and healthy.

In response to the significant number of email inquiries following our Spring Rec Sports cancellation announcement, we have created a Coronavirus Pandemic FAQ page on our website to better explain the situation and detail the options for your registration fees. We will send a weekly reminder email blast regarding the registration fee options. We will also update the FAQ page as needed.

Below are the updated registration fee options and the procedure for specifying your selection. These and other informational items are addressed on the Coronavirus Pandemic FAQ page. Please click here to visit the FAQ page.

What are my registration fee recovery options now that the season is canceled? We are offering 4 options:

1.       100% registration fee credit to a future EBYA sports season, good through Dec 31st, 2021. This option will allow the league to minimize the effect of sunk costs on future 2020 seasons. The credit will be distributed in the form of a “Coupon Code” which would be applied at “Checkout” during registration for a subsequent EBYA softball, baseball, or soccer sports season

2.       100% registration fee donation to EBYA which we will use to help sustain the EBYA organization and fund future registration scholarships for children of low-income and military families. We provide needs-based financial and military family registration scholarships for approximately 30 children each season

3.       75% registration fee refund via check. The 25% of your registration fee that is retained will help to offset sunk costs such as operations and field maintenance

4.       100% registration fee refund via check. No portion of your registration fee will be retained


What will be the timing of the refund, whether 75% or 100%?
 We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation.


How do I submit my choice for my registration fee option?
 Please follow the instructions below. Log into the EBYA.org account that you had used to register your child(ren) for the EBYA Spring 2020 Recreational Sports season. Verify your full name and address in your account settings .For each registered participant in your account, select the Edit (pencil icon) option and answer Question #1 which presents the four registration fee choices. Scroll down and click Update at the bottom when you are done. Repeat this process for each registered child. We will begin processing requested refunds on May 4. You’ll have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation. If you chose the 100% credit option, Coupon Codes will be distributed via email beginning June 1.
Click here for step-by-step instructions.


What if I don't remember my Username and Password for EBYA.org? 
If you need to lookup your Username or reset your Password - and the "Forgot your Username or Password" option is not working for you (for example, if you had changed your email address or the reset email message was filtered as SPAM), please call the website support line at 866-258-3303.



The Coronavirus Pandemic FAQ page contains all of the information you should need, but we have also created an email address to submit any missing FAQs. *We are unable to respond to individual inquiries at this time.

Thank you for your ongoing support and take care of yourselves,

Your EBYA Board



EBYA League Update - All Spring Rec Sports Canceled

Posted: 4/10/2020 @ 5:01 PM

Dear EBYA Families,

The EBYA board held a virtual meeting last night to determine the status of our Spring Sports. Based on current health information and the announcement of school closures for the rest of academic year, we have determined the need to cancel our spring season. We hope a summer season will be possible once the pandemic has receded, and by then we’ll all be more than ready to get out and play!

We will be offering the following options for handling your Spring registration fee:

  • Retain (100%) of your payment in our system as a credit toward a future EBYA sports season. This credit would expire December 31st, 2021 and become a donation to EBYA.
  • Leave your payment in our system as a donation to EBYA.
  • Request a refund. Refunds will be issued via check at 75% of the original registration fee. The 25% will help to offset the committed costs related to field and operations expenses.

These options will be available through the online registration site at ebya.org by April 17. We will send a separate email with instructions shortly, and will begin processing requested refunds on May 4. You will have until June 1 to request a credit or refund, and if no choice is designated, your fee will be considered a donation.

Thank you for your patience and understanding during these trying times,

Your EBYA Board




EBYA League Update

Posted: 3/28/2020 @ 1:15 PM

Dear EBYA Families, 

We hope that you are all staying healthy and managing as well as possible during this uncertain time. Unfortunately, the current world heath crisis is going to continue the delay of our Spring sports season just as it is continuing to shift every other area of daily life. 

On April 9th, the EBYA commissioners will meet via conference call to re-evaluate our timing. We will then provide you with further information. We are really hopeful that each sport will be able to convene for a partial season. However, the health and safety of our entire community remains our top priority, and we will continue to follow CDC guidelines and state mandates in determining our next steps. 

Thank you for your patience and understanding. We really look forward to seeing your kids out on the field, but for now stay calm, stay safe, stay home. 

Thank you,


EBYA Commissioners 


Please Read - All EBYA Activities Suspended Due to Coronavirus Situation

Posted: 3/13/2020 @ 11:17 AM

Effectively immediately, EBYA is announcing an “indefinite postponement” of all activities. Our intention is to keep watching the Coronavirus Covid-19 situation, monitor what our schools and government recommend, and make every attempt to field as full of a spring season as possible. This is a disappointing development for everyone involved, but we must do our part to promote social distancing out of concern for our community.




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